Business Tax Organizer

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Business Identity & Legal Structure

Legal entity information, registration, tax classification, and fiscal year.

Business Information All Entities

Legal Business Name *

Trade Name / DBA (if different)

EIN *

State of Incorporation / Formation

Date of Formation

State(s) of Operation

Business Phone

Business Email

Website

Principal Business Address

Mailing Address (if different)

Accounting Method All Entities

Accounting Method Used

Cash Basis Accrual Modified Cash

Accounting Software

S-Corporation Details 1120-S

Date of S-Corp Election (IRS Form 2553)

IRS Acceptance Received?

Yes No

Prior C-Corp Conversion?

Yes No

Built-in gains (BIG) tax may apply within 5 years of S-Corp conversion from C-Corp. Please note the conversion date if applicable.

C-Corporation Details 1120

State of Incorporation

Date Incorporated

Any Dividends Paid to Shareholders?

Yes No

Total Dividends Paid

Any Net Operating Loss (NOL) Carryforward?

Yes No

Step 1 of 8

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Ownership & Officers

All owners, partners, shareholders, and key officers. Ownership % must total 100%.

Owners / Partners / Shareholders All Entities

Owner / Principal 1

Full Legal Name *

Title / Role

Ownership %

Date of Birth

SSN / ITIN

Phone / Email

Home State (for 1065 K-1)

Home Address

Active in Day-to-Day Operations?

Yes No (Passive)

Officer Compensation 1120-S 1120

S-Corp and C-Corp shareholders who work in the business must receive reasonable compensation (W-2 wages). List all officer/shareholder compensation below.

Officer Name	Title	Own % of Stock	W-2 Wages Paid ($)	Hours / Week
					✕

Partner Distributions & Guaranteed Payments 1065

Partner Name	Guaranteed Payments ($)	Distributions ($)	Beginning Capital ($)	Ending Capital ($)
					✕

Self-Employment Details Schedule C

Owner / Taxpayer Name *

Owner SSN / ITIN

Principal Business or Profession

Did you use your home for business?

Yes No

Home Office Square Footage (if applicable)

Step 2 of 8

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Business Income

All revenue sources for the tax year. Provide actual figures from your books or prior year return.

Revenue Summary All Entities

Gross Receipts / Sales

Returns & Allowances

Cost of Goods Sold (COGS)

Other Business Income

Describe Other Income

Prior Year Gross Revenue (for comparison)

Partnership / LLC Income Items 1065

Interest Income

Dividend Income

Net Rental Income / (Loss)

Net Short-Term Capital Gain / (Loss)

Net Long-Term Capital Gain / (Loss)

C-Corporation Income Items 1120

Dividends Received

Interest Income

Capital Gains / (Losses)

Self-Employment & Tip Income Schedule C

Did you receive tip income? ★ 2025 OBBBA

Yes No

Tip Income Amount (if applicable)

No Tax on Tips deduction: up to $25,000 for qualifying self-employed individuals in tip-receiving occupations (2025–2028). Deduction may not exceed net income from the business.

Step 3 of 8

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Business Expenses

Deductible ordinary and necessary expenses. Bring receipts and records for each category checked.

Common Deductible Expenses All Entities

Enter actual or estimated amounts. Check all categories that apply — your preparer will reconcile with your books.

Advertising & Marketing

Contract Labor / Subcontractors

Office Supplies & Materials

Rent / Lease (office, equipment)

Utilities

Insurance (business)

Professional Fees (legal, accounting)

Travel

Meals (50% deductible)

Software & Subscriptions

Repairs & Maintenance

Other Business Expenses

Describe Other Expenses

Vehicle Expenses All Entities

Did you use a vehicle for business?

Yes No

Deduction Method

Standard Mileage Actual Expenses

Total Business Miles

Total Miles Driven (all purposes)

Vehicle Actual Expenses (if used)

Wages & Employee Costs All Entities

Total W-2 Wages Paid (employees)

Employee Benefits / Health Insurance

Retirement Plan Contributions (employer)

Depreciation & Asset Purchases All Entities

100% Bonus Depreciation is available for qualifying business assets placed in service after Jan 19, 2025. ★ 2025 OBBBA

Did you purchase equipment, machinery, or assets this year?

Yes No

Total Cost of New Assets Purchased

Prior Year Depreciation Schedule Available?

Yes No

Section 179 Election This Year?

Yes No

Describe Assets Purchased (type, cost, date placed in service)

Home Office Deduction Schedule C

Home Office Method

Simplified ($5/sq ft) Actual Expenses

Home Office Square Footage

Total Home Square Footage

Annual Rent or Mortgage Interest

Home Utilities

Home Insurance

Step 4 of 8

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Assets & Liabilities

Balance sheet summary for the tax year. Required for 1065, 1120-S, and 1120 filers with gross receipts over $250,000.

Business Assets All Entities

Cash & Bank Balances

Accounts Receivable

Inventory

Prepaid Expenses

Equipment / Machinery (net)

Vehicles (business, net)

Real Estate / Property (net)

Goodwill / Intangibles

Investments & Other Assets

Total Assets (beginning of year)

Business Liabilities All Entities

Accounts Payable

Accrued Liabilities

Short-Term Loans / Credit Lines

Long-Term Loans / Notes Payable

Payroll Tax Liabilities

Sales Tax Payable

Owner / Shareholder Loans

Other Liabilities

Equity & Capital All Entities

Beginning of Year Equity / Capital

End of Year Equity / Capital

Owner Draws / Distributions Taken

Step 5 of 8

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Payroll, Benefits & Tax Payments

Payroll summary, retirement plans, health insurance, and estimated/quarterly tax payments made.

Payroll Summary All Entities

Payroll Provider

Total W-2s Issued

Total 1099-NEC Issued

Total Gross Payroll (W-2 employees)

Total 1099-NEC Payments

Employer Payroll Taxes Paid (FICA, FUTA)

Retirement & Benefits Plans All Entities

Retirement Plan Type

Total Employer Retirement Contributions

Owner Self-Employed Health Insurance Premiums

Tax Payments Made All Entities

Federal Estimated Tax Payments Made (total)

State Estimated Tax Payments Made (total)

Sales Tax Collected & Remitted

Any Late Filing or Late Payment Penalties Paid?

Yes No

Qualified Business Income (QBI) Deduction ★ Now Permanent Sch C 1065 1120-S

The OBBBA made the 20% Section 199A QBI deduction permanent. High-income taxpayers may face limitations based on W-2 wages paid and qualified property.

Is this a Specified Service Trade or Business (SSTB)?

Yes No Unsure

W-2 Wages Paid by the Business

Unadjusted Basis of Qualified Property

Step 6 of 8

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Prior Year & Tax History

Filing compliance, carryovers, IRS correspondence, and any pending tax matters.

Filing History All Entities

All Prior Returns Filed?

Yes Behind on filings Partially filed

Most Recent Tax Year Filed

Prior Tax Preparer / Firm

IRS & State Tax Matters All Entities

Describe Any IRS / State Notices, Liens, Payment Plans, or Pending Matters

Carryovers & Special Items All Entities

Net Operating Loss (NOL) Carryforward?

Yes No

NOL Carryforward Amount

Capital Loss Carryforward?

Yes No

Capital Loss Carryforward Amount

Step 7 of 8

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Document Checklist & Authorization

Confirm all documents are available and authorize RMWhite CPA to prepare your return.

Entity-Specific Documents 1065 1120-S 1120

Operating Agreement / Corporate By-Laws Prior Year K-1s (if applicable) Shareholder / Partner Basis Worksheets Corporate Minutes & Resolutions Buy-Sell Agreement (if any) Capital Account Statements

Additional Notes

Anything else your preparer should know about the 2025 tax year

Authorization & Signature

By signing below, I/we certify that the information provided in this business tax organizer is accurate and complete to the best of my/our knowledge. I/we authorize R.M. White CPA to use this information to prepare my/our 2025 business tax return and related schedules.

Authorized Signature — Owner / Officer / Partner

Printed Name & Title *

Date

Signature (sign above line)

Authorized Signature — Partner / Officer #2 (if applicable)

Printed Name & Title

Date

Signature (sign above line)

For RMWhite CPA Use Only

Assigned CPA / Preparer

CPA License Number

Date Received

CPA / Preparer signature

Step 8 of 8

2025 Business
Tax Organizer

Business Identity & Legal Structure

Ownership & Officers

Business Income

Business Expenses

Assets & Liabilities

Payroll, Benefits & Tax Payments

Prior Year & Tax History

Document Checklist & Authorization

Organizer Submitted!